What slows your business down?
Describe it in a sentence. We’ll map the workflow, show you where it breaks, and tell you what fixing it would cost.
The real bottleneck
Your core software may not be the problem. The work around it’s.
Approvals trapped in email
Pricing, credits, and exceptions wait in someone’s inbox while the customer waits too. Nobody can see whose desk it’s on, or how many days it’s been there.
Information entered more than once
The same details get typed into one system, then a spreadsheet, then an email. It’s paid twice, and the third copy is usually the one that’s wrong.
Status updates requiring phone calls
They call because they have no other way to find out. Answering means opening three systems and asking someone who might be on the floor.
Spreadsheets acting like software
Fifteen tabs, one owner, and half the company depending on it. No permissions, no validation, and nobody else knows why row 340 is red.
Exceptions with no clear owner
The job that went wrong surfaces late, then bounces. By the time someone owns the problem, the customer already does.
Processes only one employee understands
The quoting process lives in one person’s head and habits. When they’re out—or gone—the process goes with them.
Examples
Pick the one that sounds like you.
Five of the most common jobs we get asked for, and the screen that replaces each one.
Today
Techs write the job up on paper, someone retypes it that night, and half the sheets are missing hours or parts.
What replaces it
The tech fills it out on their phone before leaving site. It can't be submitted with the hours blank, and the photos attach themselves to the job.
Small build
$1,000 – $5,000
Concept interface — not a client system
Today's job sheets
Submitted from the truck, complete or not at all.
| Job | Tech | Hours | Photos | Status |
|---|---|---|---|---|
| Cooling tower service — Meridian | R. Vasquez | 3.5 | 4 | Ready to bill |
| Compressor swap — Harbor Foods | D. Whitmore | 6.0 | 7 | Ready to bill |
| Emergency call — Beacon | R. Vasquez | — | 2 | Hours missing |
| PM visit — Cascade Dental | M. Okafor | 1.5 | 3 | In progress |
Billing pulls from this at 8am. Nobody retypes anything, and last March's sheet is one search away.
None of these is a screenshot of a client’s system, because we don’t publish those. They’re the screens we design, built to show you the shape of the thing. Describe yours and see it mapped.
Why it isn’t already fixed
Your software records what happened. It doesn’t watch the work.
You didn’t buy the wrong software. These four things are outside what any product can do for thousands of businesses at once.
It lives between two systems
Your accounting software can’t see your scheduling sheet, and neither can see the supplier’s email. Fixing that means owning both.
It’s your rule, not a generic one
Every quoting tool has an approval threshold. None has yours, which is three conditions deep and lives in your head.
It happens where no system is looking
The whiteboard, the clipboard, the text to your cell. Software can’t fix a step that never touches software.
Nobody is watching for it
Systems record what happened, not what hasn’t. The job that sat six days. The quote nobody chased.
The full list, with what each one costs — and honest answers to why you can’t just buy this.
The Praxyt Method
We start with the work—not the technology.
- 01
Observe
Follow the workflow as employees perform it, including workarounds and exceptions.
- 02
Diagnose
Identify delays, repeated effort, risk, unclear ownership, and missing visibility.
- 03
Design
Create the smallest useful system capable of controlling the workflow.
- 04
Build
Develop, integrate, test, and deploy the system around the existing operation.
- 05
Refine
Use real employee feedback and workflow data to improve the system after launch.
Why Praxyt
Most custom software projects fail on process, not code.
They take too long, require too many meetings, and end at launch when the real work is just starting. We built the engagement to avoid all three.
We work inside what you already have
No platform to adopt and nothing ripped out. The system we build talks to the tools your team already uses, so nobody has to abandon what works.
Weeks, not quarters
We scope the smallest system that changes something real, then ship that. Long projects are where software goes to die, so we don’t start them.
No meeting tax
A simple project shouldn’t require ten discovery calls before anything gets built. We watch the work, agree what to build, and go.
We follow through
The thing gets delivered. Scope doesn’t drift for months, and you aren’t left holding a discovery document and an invoice.
We stay after delivery
Launch isn’t the finish line. Support runs $150 to $600 a month by build size, first three months included — hosting, fixes, and a few small changes a month, so it still fits your business in a year.
What it costs
Most builds land between $1,000 and $25,000.
No quote-on-request, no discovery call to find out whether you can afford it. The smallest jobs are one form or one automation.
Small
$1,000 – $5,000
One job, done properly. A form, a screen, or an automation that ends a recurring manual step.
Medium
$5,000 – $10,000
A workflow start to finish — several steps, owners, and states, usually touching something you already run.
Large
$10,000 – $25,000
A system a few roles depend on daily, spanning more than one workflow.
Support afterwards runs $150 to $600 a month by build size, first three months included. What that covers, and what it doesn’t.
Where to start
Workflow Review
Praxyt studies one operational workflow inside your business and shows you exactly what a purpose-built system would change—before you commit to building anything. The review is free, and it ends in a fixed price.
For scale: most builds land between $1,000 and $25,000, depending on whether we’re fixing one step or building a system several roles depend on.
What you receive
- Current-state workflow map
- Identified friction and failure points
- Manual-work inventory
- Risk and financial-impact hypotheses
- Recommended system design
- Integration requirements
- Implementation scope
- Fixed build proposal where appropriate
Common questions
Custom doesn’t have to mean massive.
- For anything inside its own four walls, usually yes — and if so we'll tell you to use it. What it can't do is see the system next to it, enforce a rule that applies only to your business, or watch for something that hasn't happened.
- For a simple two-step handoff, yes, and you should use it instead of paying us. It strains once you need real validation, permissions, a record of who decided what, or logic that has to be right every time.
- For judgment-heavy work, you should. But a person doing a checking-and-chasing job costs more every year than a build costs once, and they'll leave eventually and take the process with them.
- The smallest builds here are one form or one automation, from $1,000. If the manual version costs someone half a day a week, it pays for itself in months. If it doesn't, we'll say so.
- You own the code, the data, and the documentation from day one, and it's built so an ordinary developer can pick it up. Worth asking that of every vendor you talk to.
Somewhere in your operation, expensive work is still being held together manually.
Let’s find the workflow worth fixing first.